The Account Owner or Site Manager creates new Groups and connects the Coaches and Teachers.
Contents
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| 1. Create Group |
| 2. Add Coach |
| 3. Add Teacher(s) |
| 4. Complete Room Profile |
To better understand LENA Online structure, read Overview of Sites and Groups in LENA Grow.
1. Create Group.
Create a Group each time a classroom participates in a LENA Grow sequence.
- On the My LENA, Sites & Groups dashboard, find the Site where the Group belongs.
- Click the Add Group button.
- Enter the Group's name.
- We recommend using a consistent format like Room Name - Year - Season - Sequence Type. Example: Toddlers 2024 Spring G1.
- It's easy to edit the name later in the Group Profile if you need to use a placeholder for now.
- Select the LENA Grow program type, and then continue.
- Select the sequence type.
- To automatically transfer all children and teachers from a closed Grow 1 Essentials group to a new Grow 2 Insights group, select the Grow 1 group from the dropdown. This is a good option even if a few children are not continuing in this group - you can easily remove them later.
- Add the Group.
A note about time zones: By default, the Group inherits the time zone of its Site. In the rare situation where the Group is not in the same time zone as the Site, please use the Group Profile to update its time zone before uploading any LENA Days. This will ensure the children's data appear in the correct hours on the report.
2. Add Coach.
Each Group needs an assigned Coach. Even if the person coaching already has group access by virtue of being Site Manager, we recommend adding the Coach designation. Teacher certificates show Coach name(s).
Remember: Assign the Coach as soon as you know who will be working with this Group, to give that person access to Session Prep to get ready for Orientation.
- On the group's screen, Group Staffing tab, click Add Coach.
- Enter person's information.
- The email must be unique to this person, not a shared address.
- If the person is already in the system, save time by entering just their name. The system will find the person; click to select.
- Click Continue.
- Confirm the details.
If the Coach is new to LENA Online, the system sends an email invitation with a link to set a password. The password setup link is valid for one week. To request a new link after expiration, use Forgot Password procedures.
If the person already has LENA Online access for another Group or Site, no email is sent. On next login, the Coach will see any newly assigned groups.
3. Add Teacher(s)
Teachers are the educators who participate in LENA Grow coaching sessions and may pursue LENA Teacher Certification. They do not log into LENA Online. Teacher names and emails are collected at Orientation using the LENA Grow Room Sign Up Sheet.
- On the Group's screen, Group Staffing tab, click Add Teacher.
- Enter the teacher's name and email address.
- LENA uses this address to send a survey and the teacher's certificate.
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- If the teacher is already in the system, save time by entering just the first name. The system will find the teacher; click to select.
- Click Continue to connect an existing teacher if applicable, or create a new one.
- Confirm.
4. Complete the Group Profile
The Group Profile contains the Group's basic information, plus the option to add key characteristics that help LENA better understand the conditions that impact LENA program outcomes, providing a basis for future improvements. Group Profile information is collected at Orientation using the LENA Grow Room Sign Up Sheet.
- On the Group's screen open the Group Profile tab.
- Edit basic information as needed.
- Add as much as you know about the Group's characteristics.
- Save.
⇒ The next step is to add children to the group.
Important: A child's recording goes to the group she was associated with on the recording day. If this group will include children who have already participated, be sure to add/move them to this new group before the first LENA Day.