Prepare Site for Processing and Weekly Tasks

Send Hub installation info and weekly task list to each new site.

After recruiting a new site, customize and send the following email to the center director or other site contact to prepare them for weekly device processing and related tasks.

Recommendations:

👉Encourage Hub installation and training as soon as the site is recruited, in case technical hurdles arise. Starting early limits potential delays!

👉Be on site to support the first day of processing devices.

Subject line: Tech prep for upcoming LENA Grow program

Hello [center director name],

According to your plan, [name of support staff person] will be supporting weekly LENA device processing for the five weeks of LENA Grow.

Here’s what we need to accomplish:

Install LENA Hub on a Windows 10 or Windows 11 computer that can be dedicated to processing devices for several hours. (Not the front desk computer!)
- Install LENA Hub – installer link and instructions.
- For questions about choosing a computer see here.
- Note: If you have an IT support team or person, installation may require their assistance.
Learn how to process! The person who will process devices should complete this 4-minute LENA training lesson.
- [Add any notes about how you plan to support them for their first LENA Day processing.]

Each week, your designated staff will:

Process and charge all devices on LENA Hub at the end of the LENA Day or the next morning. Hands-on time for each class should be under 15 minutes, though sometimes the first day takes a bit longer.
Launder the LENA vests during the course of the week.
Print report(s) emailed by the coach before the scheduled coaching session. [if applicable - some coaches print]
Photocopy, print, or electronically share the week's Family Engagement handout.
Return clean vests and empty, charged devices to room(s) before next LENA Day.

Please let me know what questions you have. I'm here to help!

Best,

[Your name]