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Prepare Site for Processing and Weekly Tasks

Send Hub installation info and weekly task list to each new site.

After recruiting a new site, customize and send the following email to the center director or other site contact to prepare them for weekly device processing and related tasks. 

Recommendations:

👉Encourage Hub installation and training as soon as the site is recruited, in case technical hurdles arise. Starting early limits potential delays!

👉Be on site to support the first day of processing devices.

Subject line: Tech prep for upcoming LENA Grow program

Hello [center director name],

According to your plan, [name of support staff person] will be supporting weekly LENA device processing for the five weeks of LENA Grow.

Here’s what we need to accomplish:

  1. Install LENA Hub on a Windows 10 or Windows 11 computer that can be dedicated to processing devices for several hours. (Not the front desk computer!)
    • Install LENA Hub – installer link and instructions.
    • For questions about choosing a computer see here.
    • Note: If you have an IT support team or person, installation may require their assistance.
  2. Learn how to process! The person who will process devices should complete this 4-minute LENA training lesson.
    • [Add any notes about how you plan to support them for their first LENA Day processing.]

Each week, your designated staff will:

  • Process and charge all devices on LENA Hub at the end of the LENA Day or the next morning. Hands-on time for each class should be under 15 minutes, though sometimes the first day takes a bit longer.
  • Launder the LENA vests during the course of the week.
  • Print report(s) emailed by the coach before the scheduled coaching session. [if applicable - some coaches print]
  • Photocopy, print, or electronically share the week's Family Engagement handout.
  • Return clean vests and empty, charged devices to room(s) before next LENA Day. 

Please let me know what questions you have. I'm here to help!


Best, 

[Your name]